Privacy Policy – Space Elements B.V.

Effective date: May 2025

This Privacy Policy describes how Space Elements B.V. (“we”, “our”, “us”) collects, uses, and protects your personal data when you visit or interact with our website space-elements.design (“Website”).

We are committed to protecting your privacy in accordance with the General Data Protection Regulation (GDPR) and Dutch data protection laws.

1. Who We Are

Space Elements B.V.
Registered with the Chamber of Commerce in the Netherlands
KvK number: 87968061
Business address: Hertogstraat 29, 5611PA Eindhoven
Email: sales@space-elements.design

2. What Data We Collect

When you use our Website or communicate with us, we may collect the following personal data:

• Name
• Email address
• Company name
• Phone number
• Project details (free text submitted via contact forms)
• IP address (automatically collected)
• Browser and device information (via cookies or analytics)

We do not collect sensitive personal data (e.g. health, political opinions, religious beliefs).

3. How We Collect Data

Your data is collected when:

• You submit a form via our Website (e.g. contact, project inquiry)
• You communicate with us by email or phone
• You browse our Website (technical and usage data may be collected via cookies or analytics tools)

We use Webflow Forms to collect and store submissions. Webflow is a third-party platform with servers located in the United States.

4. Legal Basis for Processing

We process your personal data only if one or more of the following legal bases applies:

• Consent: You have given consent by submitting a form or contacting us.
• Contract: The processing is necessary to enter into or perform a contract.
• Legitimate Interest: We have a legitimate business interest that does not override your rights (e.g. to respond to inquiries or improve our website).

5. International Data Transfers

As our website is built and hosted on Webflow, your data may be transferred to and stored on servers located in the United States.

We rely on Standard Contractual Clauses (SCCs) and other appropriate safeguards approved by the European Commission to ensure adequate protection of your data during such transfers.

You acknowledge that data transferred to non-EU countries may be subject to lower data protection standards, and by using our Website, you consent to this transfer.

6. How We Use Your Data

We use your data to:

• Respond to your inquiries or project proposals
• Provide and improve our services
• Comply with legal obligations

We do not sell or rent your personal data to third parties.

7. Retention of Data

We only retain your data as long as necessary for the purpose it was collected, or as required by law. Form submissions may be stored for up to 12 months for customer service and archiving purposes, unless legal or contractual obligations require longer storage.

8. Your Rights Under GDPR

You have the following rights regarding your personal data:

• Right to access – Know what data we have about you
• Right to rectification – Correct inaccurate or incomplete data
• Right to erasure – Ask us to delete your data
• Right to restrict processing – Limit how your data is used
• Right to object – Object to certain processing activities
• Right to data portability – Receive a copy of your data in a portable format
• Right to withdraw consent – At any time, if processing is based on consent
• Right to lodge a complaint – With the Dutch Data Protection Authority (Autoriteit Persoonsgegevens)

To exercise any of these rights, contact us at sales@space-elements.design

9. Cookies and Analytics

Our Website may use cookies or similar technologies to:

• Improve website performance and user experience

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We may use privacy-friendly analytics tools (e.g. Google]) and do not use cookies for advertising purposes.

You can manage or disable cookies in your browser settings.

10. Data Security

We take appropriate technical and organizational measures to protect your data against unauthorized access, loss, misuse, or disclosure. Our partners, including Webflow, are required to do the same.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be published on this page with an updated effective date.

12. Contact

If you have any questions about this policy or your data, please contact:

Space Elements B.V.
Email: sales@space-elements.design
Website: https://space-elements.design